Privacy Policy

This Policy is written for Mrs Vanessa Bourne who runs YogaNess Yoga.  She is a fully qualified and insured Yoga Teacher specialising in Slow Mindful, Theraputic Yoga.  She teaches Adults and Children, in classes, and Wellness Worshops and Retreats.

When you start Yoga with Vanessa you will be asked to fill in a standard PAR-Q form (Physical Activity Readiness Questionnaire) and requested to read the Terms and Conditions, including this Privacy Policy, online, on the website for YogaNess Yoga – www.yoganessyoga.co.uk .  If you have no access to the internet, a paper copy will be provided. The PAR-Q asks for information about you: your name, address, contact telephone number and email address, as well as your health, any current medication you might be taking and your medical history.  Periodically, you might be verbally asked if your health or any medication has changed but the responsibility lies with you to keep Vanessa informed of any health changes that could be relevant to keeping you safe during a class.  These changes may be added to your original written form if relevant.  These forms will be filled in by hand, by you and there will be no digital version of this form but your full contact details will be put into Vanessa’s phone and accessed by the work computer for purposes of communication with you only.  Please also note, that signing the original PAR-Q Form means that you have also entered into a contract with Vanessa and YogaNess Yoga when you agreed to use any of her Wellness Services, even if you have not returned the form before commencing a class or workshop etc.

The paper copy will be stored safely in a locked filing cabinet at the registered address of YogaNess Yoga.  In the highly unlikely event that the cabinet is broken into and your personal information is compromised, you and the police would be informed immediately (within 72 hours) according to current guidelines.

Vanessa’s telephone is protected by a pin code (that no one else knows), facial recognition and internal security systems. In the event of a breach of your personal contact information that is digitally stored, or the phone is stolen, you will be informed (and the police where appropriate) and the phone will be ‘wiped’ of all its information, remotely.  Your name and number will be deleted from the phone, after 1 year of you no longer using the services of Vanessa or YogaNess Yoga.

Vanessa and YogaNess Yoga has Gambryce Cyber Security cover with the BGi UK Insurance policy combined with membership to Foyht.org, an Association of Independent Therapists & Practitioners.

It is necessary to have this information so that Vanessa can provide an efficient and safe service with your needs taken into account, which prevents any harm to you and enables her to adhere to the codes of practice set out by her insurance company, BGi UK.

This serves as a lawful basis for collecting your information (under Article 6 of the General Data Protection Regulations – GDPR).  Please note, you consented to Vanessa collecting your personal data for specific purposes, when you signed the PAR-Q form. You have also agreed to Vanessa using your relevant contact details to contact you with regular class information, in an emergency or for a last-minute class cancellation, and upcoming Yoga and Wellness events being run by YogaNess Yoga that might be of interest to you.  This also provides a legitimate basis/reason to process your information.  Your information will never be passed to any other individual, company or third party by Vanessa or anyone else at YogaNess Yoga.

You are not obliged to give any information, but due to requirements of Insurance you would be unable to take classes or workshops/retreats without it. You can withdraw your consent at any time by contacting Vanessa by email on ness@yoganessyoga.co.uk . You also have the right to withdraw your consent for information being held about you and to ask for this information to be removed and appropriately destroyed. However, under Article 17 GDPR your information is allowed to be retained that would/could be used in the defence of a legal claim. Therefore, if you ask for your information to be removed and destroyed, it would only be able to be done if there is no reason for the information to be used in defence of a legal claim in the foreseeable future.

Vanessa and YogaNess Yoga will only hold information about you that is necessary and then only for the time outlined below. It will not be shared with anyone else unless there is a legal reason to do so (e.g. a medical emergency whilst you are attending a class, workshop or retreat and it is necessary to save life/limb or if information is required by a court or an insurance company acting on her behalf or yours.

Information about you will be retained for 10 years after your last use of services from YogaNess Yoga or Vanessa if you are over the age of 18. After this time, all paperwork relating to you will be shredded and recycled. You have a right to access any personal information that is held about you and Vanessa will have one month to provide you with this information, you can ask to access your information verbally or in writing.  If you ask verbally to access your notes she will write on your notes that you have requested this information and when you have requested it. If you ask to access your information in writing, a copy of your letter will be kept in with your notes.

Currently, the YogaNess Yoga website does not use cookies to hold people’s information. If this changes, there will be a note put on the website to draw your attention to the change. However, if you agree to give Vanessa a Testimonial about her services it may be placed on the website, your name will be stated as you agree for it to appear and you accept that other people will see your name and any other information that you have agreed to be used in that testimonial. Your Testimonial will remain on the website indefinitely unless you ask for it to be deleted.

If you place a comment on the YogaNess Yoga Facebook or Instagram platforms, you accept that people will see the information that you have placed there.  This will remain on these platforms indefinitely unless you ask for it to be deleted.

If after reading this document, you still have any questions or concerns about how your personal information is used or stored, please do not hesitate to contact Vanessa at any time.

 

3rd April 2024

 

 

 

YogaNess Yoga, Bridge House Cottage, Bickenhall, Taunton, Somerset, TA3 6TU

ness@yoganessyoga.co.uk